Creating Vendors

In our ERP solution, you can create a vendor manually or from a contact. This function is similar to the default function of Microsoft Dynamics Business Central that allows you to create customers from contacts via templates. The contents of this chapter are divided into the following sections:

• Enabling Conversion Templates for Users
• Creating Vendor Templates
• Creating Vendors from a Vendor Template
• Creating Vendors from Contacts
• Viewing the Purchase History of a Vendor

Enabling Conversion Templates for Users

This section describes how you can enable conversion templates for users.
To enable contact to vendor conversion templates for a user, proceed as follows:

• Use the quick search (ALT+Q) to find the Feature Management page.
• Select Feature Update: Conversion templates for converting contacts into vendors and employees from the table.
• To enable conversion templates for all users, change the setting in the Enabled for column to All Users.

• Confirm the dialog window with Yes.

You have successfully enabled conversion templates for all users.

Creating Vendor Templates

To create a vendor, we recommend using a vendor template. Vendor templates contain information such as the general business posting group, the vendor posting group and the payment terms code. This information is added automatically to a newly created vendor.

To create a vendor template, proceed as follows:

• Use the quick search (ALT+Q) to find the Vendor Templates page.
• Click New in the menu bar.
• Select the Gen. Bus. Posting Group and the Vendor Posting Group in the corresponding fields in the Invoicing FastTab.
• Select the Payment Terms Code in the corresponding field in the Payments FastTab.
• Optional Fill in the other fields as needed.
• Enter a significant code for the vendor template in the Code field.
• Your changes are saved automatically.

You have successfully created a vendor template.

Creating Vendors from a Vendor Template

This section describes how to create a vendor without an existing contact by using a vendor template. If you create a vendor in this way, a new contact is created automatically.
To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the Vendors page.
• Click New in the menu bar.
• Select a vendor template.
• Enter the name of the vendor in the Name field in the General FastTab.
• Fill in the Address, City and Post Code fields in the Address & Contact FastTab.
• Optional Fill in the other fields as needed.
• Your changes are saved automatically.

You have successfully created a vendor from a vendor template.

Creating Vendors from Contacts

This section describes how to create a new vendor via a contact card. To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the Contacts page.
• Select the contact that you want to convert into a vendor.
• On the contact card, select Actions > Functions > Create as > Vendor from the menu bar.
• The Select a template for a new vendor dialog window is displayed.
• Select the template that you want to use for this vendor.
• To create the vendor, confirm the dialog window with OK.

You have successfully created a vendor from a contact card.

Viewing the Purchase History of a Vendor

The purchase history shows all purchase transactions for a vendor. To view the purchase history of a specific vendor, proceed as follows:

• Use the quick search (ALT+Q) to find the Vendors page.
• Open the vendor whose purchase history you want to display.
• Click Related > History > Purchase History in the menu bar.
• The purchase history with all purchase documents for the selected vendor is displayed.

You have successfully viewed the purchase history of a vendor.