Financing Module

This chapter covers everything you need to know about the Financing Module. The financing module allows you to create, calculate, analyze and manage financings and loans in our ERP solution. This is particularly helpful for larger investments that need to be financed over a longer period of time, e.g. expensive machines. In addition, the financing module makes postings of repayments and interest rates much easier. The contents of this chapter are divided into the following sections:

• Setup
  • Setting Up Financing Default Dimensions
  • Setting Up General Parameters for Financings
  • Setting Up Maturities
  • Setting Up Financing Partners
  • Setting Up Financing Posting
  • Setting Up Processing Statuses
• Financings
  • Creating Financings
  • Importing Financing Plan
  • Posting Financing Lines
  • Changing Financings
  • Looking Up Financing Information on Service Item Card
  • Printing Financing List
  • Printing Financing Plan
  • Printing Credit Limit List
• Loan Type Overview

Setup

Before you can use the financing module, you have to set up certain parameters. The next sections explain in more detail how to set up the financing module.

Setting Up Financing Default Dimensions

To set up financing dimensions, proceed as follows:

• Use the quick search (ALT+Q) to find the Dimensions page.
• Select the Financing dimension.
• Click Actions > Function > Other > Automatic Dimension Setup in the menu bar.
• On the Automatic Dimension Setup page, fill in the columns according to the following table:

Your changes are saved automatically. You have successfully set up the dimensions for the financing module. The next section explains how to set up the general parameters for the financing module.

Setting Up General Parameters for Financings

Before you can work with financings, you have to set up certain general parameters. To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing Setup page.
• Fill in the fields in the General FastTab according to the following table:

You have successfully completed the general setup. The next section describes how to set up maturities for financings.

Setting Up Maturities

Before creating a financing, you can set up specific maturities that can later be used for financings. To define maturities, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing Setup page.
• Select Related > Maturity Setup in the menu bar.
• To set up a new maturity, click New in the menu bar.
• Fill in the columns according to the following table:

You have successfully set up a new maturity. The next section describes how to set up financing partners.

Setting Up Financing Partners

Before creating a financing, you can set up financing partners or lenders for later use in financings. To set up a new financing partner, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing Setup page.
• Click Related > Financing Partners in the menu bar.
• To set up a new financing partner, click New in the menu bar.
• Fill in the columns according to the following table:

You have successfully set up a new financing partner. The next section describes how to set up the posting of financings.

Setting Up Financing Posting

Before you can create a financing, you have to specify the accounts for posting the repayments. This can be set up per financing partner or financing number. To set up the financing posting, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing Setup page.
• Select Related > Financing Posting Setup in the menu bar.
• To create a new setup, click New in the menu bar.
• Fill in the columns according to the following table:

You have successfully set up the financing posting for a specific financing partner. The next section describes how to set up processing statuses for financings.

Setting Up Processing Statuses

Before creating a financing, you can set up processing statuses that you can assign to a financing manually, e.g., In Progress or Loan Discharged. To set up a processing status, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing Setup page.
• Click Related > Processing Status in the menu bar.
• To set up a new status, click New in the menu bar.
• Use the Code column to enter a significant code for the status.
• Use the Description column to enter a description for the processing status. The description should contain a full description of the status, e.g. Checking.

Your changes are saved automatically. You have successfully set up a new processing status that you can assign to a financing manually. You can filter financings by their processing status. The next section covers everything you need to know about working with financings.

Financings

After setting up the financing module, you can finally create financings. The next section describes how to create a financing.

Creating Financings

To create a new financing, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing List page.
• To create a new financing, click New in the menu bar.
• A new financing card opens.
• In the General FastTab, fill in the fields according to the following table:

• Optional Fill in the remaining fields in the General FastTab as needed.
• Navigate to the Financing Information FastTab.
• Fill in the fields according to the information in the following table:

• Optional Enter a service item in the Service Item No. field in the Service Item FastTab if the financing you are creating is for a specific service item. The information and dimensions stored on the service item as well as related purchase or sales document data are automatically transferred into the financing.
• In the menu bar, click Calculate so the system calculates the financing lines in the Lines FastTab.

You have successfully set up a new financing. The next section explains how to import financing plans, if needed.

Importing Financing Plan

As an alternative to automatically calculating financing lines, as described in the previous section, you can also import entire financing plans as a CSV file directly from financing partners (e.g. banks) into the financing lines. This enables the use of flexible interest models, the mapping of irregular repayment schedules and reduces manual data entry. Proceed as follows to import a financing plan:

• Use the quick search (ALT+Q) to find the Financing List page.
• Open an existing financing card for which you want to import a financing plan.
• Navigate to the Lines FastTab.
• In the menu bar of the FastTab, click Import > Import Financing Plan.
• In the following window, select the financing plan you want to import.
• Confirm your selection with OK.

You have successfully imported a financing plan. The financing lines are filled in automatically based on the data exchange definition and the information on the financing card. The next section explains how to post financing lines.

Posting Financing Lines

This section describes how to post specific financing lines. The following description assumes that you have already created a financing. Proceed as follows to post a financing line:

• Use the quick search (ALT+Q) to find the Financing List page.
• Open an existing financing with the line you want to post.
• Navigate to the Lines FastTab.

• Select the line you want to post.
• In the menu bar, click Fill Gen. Journal.
• Navigate to the Options FastTab.
• Fill in the fields according to the information in the following table:

• Confirm your entries with OK.
• The General Journals page opens, showing all postings for the financing line(s).
• Check all information.
• Then, click Post/Print > Post or Post and Print.
• Confirm the dialog window with Yes to post the lines.
• The lines are posted.
• Close the General Journals page to return to the financing overview.
• Navigate to the Lines FastTab.
• The Posted Repayment Amount and Posted Interest Amount columns should now contain values. The values are highlighted in blue. In addition, the checkbox in the Posted column should be selected for the posted lines.
• To view the G/L entries, click these values.

You have successfully posted a financing line. The next section describes how to make changes to an existing financing.

Changing Financings

This section describes how to make changes to an existing financing. The following description assumes that you have already created a financing. To make changes to a financing, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing List page.
• Open a financing you would like to change.
• Click Changes in the menu bar.
• Fill in the columns according to the information in the following table:

• Close the page. Your changes are saved automatically.
• To apply the change, click Calculate in the menu bar of the Financing List page again.
• Navigate to the Lines FastTab.
• Check whether the changes made are displayed. The Information column should also display the change in red.

You have successfully changed a financing. The next section describes how to access financing information via the service item card.

Looking Up Financing Information on Service Item Card

If you have added a service item to a financing, you can access the financing information at any time via the service item card. To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the Service Items page.
• Select the service item for which you want to view the financing information.
• Click into the Financing field in the General FastTab.

• The corresponding financing card opens, where you can view all important financing information for this service item.

You have successfully accessed financing information via the service item card.

Printing Financing List

This section describes how to print a financing list report via the financing list. To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing List page.
• Click Reports > Financing List in the menu bar.
• The Print Wizard is displayed.
• Optional Customize the settings in the Options FastTab as needed.
• Click Print to print the report.

You have successfully printed a financing list containing all current financings.

Printing Financing Plan

To print the financing plan for a specific financing, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing List page.
• Select the desired financing.
• Click Reports > Financing Plan in the menu bar of the financing list.
• The Print Wizard is displayed.
• Optional Customize the settings in the Options FastTab as needed.
• Click Print to print the report.

You have successfully printed the financing plan for a financing.

Printing Credit Limit List

To print a credit limit list for all current financings, proceed as follows:

• Use the quick search (ALT+Q) to find the Financing List page.
• Click Reports > Credit Limit List in the menu bar.
• The Print Wizard is displayed.
• Optional Customize the settings in the Options FastTab as needed.
• Click Print to print the report.

You have successfully printed a credit limit list containing all current financings.

Loan Type Overview

The following table shows an overview of the different loan types.

Loan Type	Diagram
Annuity Loan
Repayment Loan
Maturity Loan