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Split Payment

This chapter describes the setup and use of split payments in sales orders. This feature allows multiple payment terms and due dates to be defined within a single sales order. When posting, the defined split payments are taken into account and the corresponding entries are created with the relevant amounts and due dates. In addition, the defined payment information is displayed on the sales documents. This chapter is divided into the following sections:

Defining G/L Account for Split Payments

A G/L account for split payments must be defined in the customer posting groups. This account is used when posting split payments to create the corresponding customer ledger entries. To define the G/L account for split payments, proceed as follows:

  • Use the quick search (ALT+Q) to find the Customer Posting Groups page.
  • Create a new customer posting group.
    or
    Select an existing customer posting group.
  • Activate the Show all Accounts toggle switch.
  • Navigate to the Split Payment Account column.
  • In the column, select the G/L account to be used for split payments.
  • Your entries are saved automatically.

You have successfully defined a G/L account for split payments.

Setting Up Split Payment in Sales Order

To define split payments in a sales order, proceed as follows:

Note

Split payments can only be registered after the sales order has been released.

  • Use the quick search (ALT+Q) to find the Sales Orders page.
  • Open an existing sales order for which you want to define split payments. More information about creating sales orders for items can be found under Creating Sales Orders. More information about creating sales orders for service items without calculation worksheet can be found under Creating Sales Orders for Service Items. More information about creating sales orders for service items with calculation worksheet can be found under Creating Sales Orders.
  • In the menu bar of the open sales order, click Actions > Functions > Split Payments.
  • Fill in the table on the Split Payment page according to the following information:
Column Description
Document Type This column is automatically filled with the document type of the sales order.
Document No. This column is automatically filled with the document number of the sales order.
Payment Terms Code In this column, select the desired payment term for the split payment. More information about creating payment terms can be found under Setting Up Payment Terms for Customers and Vendors. If you leave this column blank, you can manually edit the due date and discount columns to define the split payment individually. When a payment term is selected, the corresponding values are filled in automatically.
Description This column is automatically filled with the description of the selected payment term. If required, the description can be adjusted for this entry. The change only affects this table and does not modify the global description of the payment term. If no payment term is specified, this column can be filled in manually.
Due Date This column is automatically filled with the due date of the selected payment term. If no payment term is specified, this column can be filled in manually. If neither a payment term nor a due date has been specified, the document date is used automatically.
Due Date Calculation This column is automatically filled with the due date calculation of the selected payment term. If no payment term is specified, this column can be filled in manually.
Discount % This column is automatically filled with the discount percentage of the selected payment term. If no payment term is specified, this column can be filled in manually.
Discount Date This column is automatically filled with the discount date of the selected payment term. If no payment term is specified, this column can be filled in manually.
Discount Date Calculation This column is automatically filled with the discount date calculation of the selected payment term. If no payment term is specified, this column can be filled in manually.
Amount In this column, enter the amount to be invoiced using the defined payment information.
Prepayment Select this checkbox if the split payment should apply to the prepayment amount defined in the sales order. In this case, the specified amount is deducted from the defined prepayment amount rather than from the regular payable amount of the sales order. As with regular amounts, the full prepayment amount must be completely allocated across the split payments.
  • To add another line, click New in the menu bar. You can define as many split payments as required. The remaining amount that has not yet been allocated is displayed on the right under Rem. to Assign.
  • Once no remaining amount is left, click Register in the menu bar to register all split payments.
    • Optional To cancel the registration of the split payments, click Unregister in the menu bar.
  • After all split payments have been registered, you can continue processing the sales order, for example by posting it. More information on this can be found under Sales Orders (without Calculation Worksheet) or Sales Orders if you are working with calculation worksheets. More information about processing sales orders for items can be found under Posting Sales Orders.

You have successfully defined split payments in a sales order.